How To Insert HTML Into Outlook Emails?
Outlook is a powerful email program for millions of professionals worldwide. Perhaps the most handy part of it is the fact that you can alter the look of your emails through HTML. Whether you want to send a stunning newsletter, include a logo, or structure text in a sophisticated way, adding HTML to Outlook emails can improve your message. In this post, we’ll show you how to insert HTML in your outlook emails.
Step 1: Create Your HTML Code
The very first step to writing your HTML email before you open Outlook is coding your HTML. You can customize your email from scratch or use predesigned templates depending on your preference. Keep your HTML code clean, responsive and elegant. Properly formatted HTML makes your email not only visually attractive but also better cross-browser compatible. If you’re not familiar with HTML, there are plenty of online tools and templates out there to get you started.
Step 2: Go to Outlook and Create a New Email.
With your HTML code in hand, open Microsoft Outlook. Under the “Home” tab, click “New Email” to create a new email window. It will be your editor on which to put the HTML. Ensure your Outlook is not formatted in plain text, but in HTML so that the email can be properly formatted and styled.
Step 3: Create HTML Email Using the Web Browser
If you want your HTML to flow freely, open your default web browser. Open a new HTML document or paste your HTML code into a blank page. This step provides a placeholder for your content and helps you imagine how the formatting will appear to recipients. Modern browsers will render your HTML in real-time so you can see if there are any glitches before inserting it into Outlook.
Step 4: Copy HTML and Paste it into Outlook.
Now that your HTML file is opened in the browser, you can copy and paste the code into Outlook. Click anywhere on the page and use Ctrl+A (or Cmd+A on Mac) to highlight everything and right-click and select “Copy”. Click on the email body in your Outlook window again, right-click, and select “Paste”. This is simply an effect of placing your HTML code in the email body, thereby turning your boring text message into a fancy, appealing visual.
Step 5: Create a Live Email.
But before you send your flawlessly crafted email to your whole mailing list, be sure to test the waters by sending a test email to yourself or to an important coworker. It’s necessary to see your message displayed in an actual email client. Make sure the images display correctly, links work, and formatting looks like it should. This is your chance to clean up and correct any discrepancies or mistakes before releasing the email to your customers.
Step 6: Final Adjustments
Now that you’ve reviewed your test email, you’ll need to adapt your HTML. Depending on the format of the test email, you may need to add styles or align content. You need to fine-tune this granularity to make your message look professional, so that it is read positively by your recipients. Feel free to send test after test until you’re happy with it.
Additional Tips for Success
1. Inline Styles – The Secret to Persistency?
When coding your email, opt for inline CSS instead of external stylesheets. External CSS may not appear as a problem on a regular website, but email clients have a history of not consistently embracing it. Inline styles help to ensure that your emails appear exactly the way they are supposed to on every platform. This prevents your thoughtfully designed images from wreaking havoc when it comes time to send them out, and gives a consistent design no matter what email client the recipient uses.
2. Keep It Simple
Whenever it comes to email design, simple is your friend. Don’t write layouts that are too intricate or use design elements that won’t render correctly across different email clients. A clean, effective design provides better readability and a great user experience. Try to stay minimalist, keep your emails clear and visually pleasing. Remember, your primary objective is to communicate, and simple design allows you to do just that.
3. Test Across Devices
It’s important to make sure you’re testing your email across different screens due to the abundance of devices out there. Keep your emails responsive, and fit seamlessly between desktop, tablet, and mobile screens. Try out many email clients – some of which might view your design differently. You can therefore pinpoint potential compatibility issues before delivering your message to your audience so that it is delivered consistently regardless of the hardware or software.
4. Utilize Email Testing Tools
If you want to do testing in an efficient way, you can use email testing platforms like Litmus or Email on Acid. These tools let you see and test the rendering of your email on a wide variety of devices and platforms. With these services, you are able to easily find any differences in the look and functionality of your email and adjust them accordingly. This preventative practice is worth it when it comes to your email’s visual integrity and overall efficiency.
Following these and following these tricks you can easily insert HTML in your Outlook emails to boost the quality of your online interaction, and create a visually pleasing digital message. Happy emailing!
Conclusion:
Inserting HTML to Outlook messages can make your message look more attractive and engaging for the recipient. These simple tips can easily improve the quality of your emails and therefore increase the engagement and communication with your subscribers. Whether you’re sending a newsletter, an invitation or a company announcement, Outlook HTML is a great way to make your email stand out in a crowded inbox. Happy emailing!
