- Use a combination of letters that spell your name
When it comes to the creation of a professional email address, you want your name to stand out and be clear to understand. With that said, it is best to just use your full name, plain and simple.
Then again, there are so many people in the world who share the same name, what if your email address is the same as someone else’s? Well, the chances are pretty slim if you count the domain name of your email address.
The domain name that comes after the @ in your email address can take care of that. But if someone within the same domain has taken your email name, try to combine different ways you can shorten your name—either the first name or last name.
Fit Small Business notes that a popular professional email format for businesses involves mixing names and initials in the email ID. This reduces the chance of multiple employees needing the same address, unlike using full names. By incorporating initials alongside a user’s first or last name, uniqueness within the business’s email addresses is better maintained.
Other than that, you can also try to add a dot between your first name and last name.
- Avoid using any kind of number in your email name
Usually, when making a social media account, we add numbers to our handle if the name we want for ourselves has been taken by someone else.
This is all normal and good in a social media setting, but wouldn’t be too good of an idea in email marketing. Email marketing, after all, does have a more professional approach, so it is best to keep things simple and clean.
We already know using our full name is the best option, then again, there is still a chance that someone who has the exact same name as you, somewhere in the world, within the same domain, has taken an email address with the same spelling as you.
Do you use numbers to differentiate your email address then? No, that wouldn’t look as good. Instead, you need to try to get creative with other methods but never include any kind of number.
- Do not use nicknames—just your full name
In order to differentiate your name, in case someone else has already taken your name and domain in the exact same way, you may think it’s a nifty idea to use your nickname.
Perhaps a funny name everybody in your private life uses to call you. But in a professional setting, none of that matters because people don’t really care if you have a cute or badass nickname.
So, combining that nickname with your real name in your email wouldn’t make you look like a reliable person to have business dealings with. It’s unfortunate but people are really judgemental when it comes to this kind of thing.
Podium emphasizes the importance of email professionalism. Nicknames, while casual and endearing in personal contexts, might sow confusion in a professional setting. It’s essential to consider that not every recipient might be familiar with a sender’s nickname, leading to potential misidentification. Trust could be undermined. Consistently using full names in business email addresses aids clarity, ensuring the recipient knows precisely who the correspondent is. In digital communication, clarity bolsters credibility.
With that said, it is best to avoid using your nickname. You just need to get creative with combinations of your first and last name. Good news if you have a middle name; throw that in.
- Combine your name with your profession or position
Now, we are on to the more interesting method. If you have tried different methods and still couldn’t find an email name that is just your name, that feels alright for you, how about adding your profession?
Yes, you can totally add your profession in your email after your first name. You can also add the name of your profession in the beginning but your own name starting the email name is always better.
In fact, if you work within a company, you can also add your position in the email name instead. That way, your customers also can tell right away what responsibilities you hold within the company.
HubSpot Blog states that creating an official email ID by combining your name with your professional designation holds significant advantages. This approach immediately communicates your identity and role within the organization, leaving no room for ambiguity. Recipients can quickly associate your name with your position, enhancing your professional image. Moreover, such email IDs lend an air of credibility and authority, as they reflect a structured and organized approach to communication.
They know who they are talking to. If you are a freelancer though, you can also use your city name to add to your first name or even full name. Pretty neat, huh? There’s always a way.
- Use an email name generator
Lastly, if you have tried all kinds of methods but are still not finding a cool name for yourself, why not try an email name generator?
Email name generators are such nifty tools that can help you get out of the rut of coming up with a professional email address.
Basically, you can go on the Internet, type in ’email name generator’ and a few websites will appear.
Once you find the website that entices you, you just input your first, middle, and last name, as well as the type of profession and name of the city if you want those as well.
The last two are typically optional, of course. Then, you just click ‘proceed’ or ‘generate’ and the website will show you a few different ways you can have a professional email address. Voila; you’re good to go.
This nifty tool is great for those who don’t want to fuss from the start.
